Meeting Minutes 8/31/2023

 Good afternoon y’all, this is August 30th meeting notes (from the desk of Tai and Edward): 

We have new members: Emma, Josue, Bob, McKenzie! 

In attendance: Cindy, Emeli, Tai, Emma, Josue, Bob, McKenzie, Edward, Thomas, William

During August 30th meeting we introduced ourselves to new/current members.

• Talked about what our club does. 
• Introduced the officers: Tai (President) William (Vice President), Edward (Secretary)
• Talked about future events: Haunted House and Fall Carnival, Author day, Byways.
  
• We played a creative game with the Inkling board game. We wrote stories, poems, drew, and took photos that were related to the words we got on a car. 

If anyone wants to earn T-shirts: You must attend at LEAST 6 MEETING/ EVENT from January 2023 - now.

If you want to be added to Discord or the blog, let us know. I'll send invitations to our new members. Remember, you don't have to get on Discord or the blog if you don't want to. Our blog is at https://ctcwritersguild.blogspot.com/. We'll send out links to the Discord.

These are the people we have working on the Haunted House or Fall Carnival: Tai, Amare, Edward, Thomas, Keisha, Emma, McKenzie, Emeli, Brandi (staff), Alyssa (staff), Cindy (staff)

We need more people to work the fall festival and to substitute when needed in the Haunted House. Please consider volunteering. The event is on Oct 20 and 21 (I think) I heard Fri and Sat and Tai heard Sat and Sun. We'll get back to you exactly when it is.

If you're interested in making a video for the horror contest, here's the registration form: https://forms.gle/Ce45NsycLtWjPDKX7 Flyer attached.

If you're interested in being in the Poetry Slam/Open Mic, here's the registration form. https://forms.gle/bnhXBZTud4HyJgAY6 The flyer is attached. 

If you're interested in entering Byways, here's the information: https://www.ctcd.edu/academics/library/byways/

If you're interested in entering the pet photo contest, send your pictures to referencerequest@ctcd.edu. See flyer attached. 

Our next meeting is on Sept 13 at 4pm ish till 5:20ish. See you guys then!

Cindy, Tai, Edward, William

Welcome Josue and meeting tomorrow

 We have another member!

Josue joined us, so please welcome him on Discord and at the meeting. See you all tomorrow!

We'll be meeting in Room 209 (our regular room) at 4pm. Our meetings will run from about 3:45 to 5:15, so our High Schoolers won't miss anything.

Welcome Mckenzie and Angelina!

 We have some new members! Please welcome Mckenzie and Angelina! 

We're looking forward to meeting you soon!

Student Government meeting notes Aug 9 from our representative and president, Tai

 Student Gov’t Meeting notes August 9^th, 2023:

Mariceli wants the student govt to focus on more student interaction by doing more planned events, getting helpful information out via flyers, and feedback on what the student govt needs to improve on.

Student govt representatives can get students to help volunteers or be part of events like promoting events and giving out flyers with information about events.

 

Think about how we can improve other events for everyone to join, like helping other clubs and organizations by promoting things they are doing or collaborating with them by doing less paperwork for risk management.

 

CTC Event: NSO: In-person New Student Orientation event 9 AM – 1 PM on August Thursday 17^th, 2023, Mariceli staff will talk and promote about Student gov’t during the event.

Welcome back bash 10 AM -1 PM on August Thursday 31st, 2023: To recruit any students interested in joining a group. 

 ·        The EXG event might take place in June 2024; more information will be released soon.

 

Officer Elections: Mariceli wants to attend the student govt meeting officer elections for the Fall semester in September time.

All current/ new student candidates can apply for Officers positions like Vice President, Secretary, Treasurer, Student govt Representative.

Candidates must submit a document explaining why they would be the best officer for clubs and organizations to Mariceli by September 8^th, 2023.

Mariceli will have paperwork the candidates MUST FILL OUT to apply for an officer position and turn it in by September 4th; her office is Student lounge in the Student Center building; her email is: msantiagocruz@ctcd.edu

Elections votes will start on September 15-22nd, 2023. 

Elections will take place online via TEAMS or Google Documents.

Final ballots must be done and counted by September 23rd.

Mariceli will have the print shop make the flyers for Elections and post them around campus.

  

Clubs and Organizations events announcements:

Net Impact Representative Christina events: NSO- New Student Orientation In-person August 17^th,2023, 9 AM – 1 PM.

Welcome back bash August 31th- 10 AM -1 PM

Information panel Friday unknown date, 2023 Time: 9:30 AM

 

September events:

Suicide Awareness panel with Mental Health Doctors on 3rd Thursday “MIGHT CHANGE DATES,” Location: Anderson Building.

 

PTK Speaker events

 

October Haunted House and Fall Carnival 21-22nd, Mayborn science theater, Time 6 – 11 PM.

 

VGX Gaming Club Representative George August- September events: NSO- New Student Orientation In-person August 17^th,2023, 9 AM – 1 PM.

Welcome back bash August 31st- 10 AM -1 PM

Super Smash Bros Tournament: August 31, September 2, location Student lodge, Time 4- 9 PM

BYOG: Bring your games will be held on the 3^rd on Mondays for all semesters.

 

Writer Guilder Representative Tai August-October events: NSO- New Student Orientation In-person August 17^th,2023, 9 AM – 1 PM.

Mike Matthew’s Art Exhibit Meet and Greet: August 23rd, 4 – 5 PM, CTC Library building.240 Art Gallery

Fort Hood Open House: August 24^th, 11:30 AM – 1:30 PM, CTC Fort Hood Testing Campus

Just Dance and Games @ the library 11 AM – 2 PM, CTC Library building.240

Welcome back bash August 31st- 10 AM -1 PM

 

Gaming Break @ the library September 7^, Oct 5, Nov 2, and 30^th: CTC library bldg.240, Room 106, 12:30 – 2 PM

 

October 1^st CTC WG presents: Author Day 1-3 PM

 

Horror Video Contest turn-in date October 10^th

 

Poetry Slam and Open Mic October 12^th, 3:30 – 5:30 PM, CTC library bldg.240

October Haunted House and Fall Carnival 21-22nd, Mayborn science theater, Time 6 – 11 PM.

  

Math Club Representative Mrs. Donna events: First Math Club meeting September 29^th, 2023

October Haunted House and Fall Carnival 21-22nd, Mayborn science theater, Time 6 – 11 PM.

Math Appreciation Day April 2024

 

 Extra information: Mariceli wants to start planning events for Spring Semester 2024 with clubs and organizations still being active.

 

The Solar Eclipse event will be held in Mayborn Science Theater: All the current clubs and organizations must have a game, items they are going to sell, and something regarding the event.

 

The event will have food trucks outside of the building, if any clubs and organizations are doing games the prices must be simple, not crazy.

 

Except to see a lot of people show up from 6 AM – 4 Pm the whole time.

 

VGX Gaming Club: They will be doing three different games on the Nintendo Switches on the big screen Mayborn Science Theater screen.

 

Other clubs and organizations might try to play computer games.

 

Mariceli ultimate goal: STUDENT ENGAGEMENT!

August 9th meeting minutes

 WG August 9^th meeting notes: (from Tai)

Cindy, Tai, Amare, and Edward were present

During yesterday's meeting, we discussed T-Shirt and how to earn them, offering a second room at the Haunted House if they need another club to create one, finalizing the prices for the Fall Carnival games, figuring out what to sell or do for the Solar Eclipse event, and Upcoming events. 

August events: Cindy, Ash, Tai, and Emma A will be at NSO- New Student Orientation 17th Thursday, only for 8 – 9 AM due to a lack of time and information about how long clubs were allowed to stay. 

August Thursday 24^th: Anyone who has Pass or Military ID to get onto Fort Hood/Cavazos can help out with their Open House event from 11:30 AM – 1:30 PM at CTC Fort Hood Campus Center. Let Cindy know if you want to help

• Cindy and Brandi, Tai will be setting up at 10:30 AM for big games like Connect 4. Cindy and Brandi are not allowed to give students rides there, everyone must try to find a ride there. 

August Thursday 31st: Cindy, Tai, and other workers of the library will be doing the “Welcome back bash” from 10 AM – 1 PM. 

• We will set up at 8 – 9:30 AM before students and family’s come into the event. 
• We will be giving up information about WG, trying to get new students to join, and playing games. 
• Anyone can come to help for an hour or 2 to set up and take down.
•  The theme is “Tropical adventure” We can dress up but STAY WITH IN CTC DRESS CODE LINES PLEASE!

 Location: Anderson building, 2^nd Floor upstairs in the ballrooms next to DJ. 

August 30^th meeting will be held in room 211 at 4 PM for the Fall to summer semester.  Please let Tai and Cindy if you guys have questions about WG meeting notes or anything in general have a great day! 

T-Shirt update and rules: Cindy gave us an update about the t-shirt: The T-Shirts are still being worked on and we might get them for open house, but we did go over a few rules about how everyone can earn a T-Shirt.

• Rules: All members new or current must attend six meetings in-person or online and one event. 
• Attendance during meetings and events will let us know when someone reaches the 6th meeting, 1 event mark. 
• Members must be at the meeting in its entirety. 
  • A pop-in, pop-out of events or meetings won't count. 
• This count started in January 2023.

Haunted House and Fall Carnival update/ Prices for games: Tai and Cindy attended the Haunted House and Fall Carnival TEAMS meeting during the meeting.

Cindy asked club members if they wanted to do another room filled with scary clowns by looking down at you and some of them throwing fake spiders, snakes, and bugs. We would decorate that one like a circus and have Amare as the puppeteer. Thomas would guide people through both rooms. 

Tai, Amare, and Edward agreed about making another room, Tai has emailed Maricelli about doing the second room. 

 The Fall Carnival games WG will be doing: 

Spider Race price: 1 ticket per race

• Rules: Only four players will be in their lanes during the race. 
• The spiders and pumpkins must stay within the lines to win a prize.
• The winners will pick a prize out of the box. 
• Game Level: Easy

Monster Trivia toss Price: 1 ticket for 3 bean bag tosses

• Rules: If the beanbag lands on a monster, they get a trivia question. If they get 1 question right, they get one candy. Two questions right, two candies. Three questions right, 3 candies. 
• This is the only game where they get a candy
• Game level: Easy

 Throw the spider at the web price: 1 ticket per spider being thrown at the web. 

• Rules: The players must try to get a spider on the red part of the web by throwing it.
• I try only
• If they get into the red spot, they win a prize out of the box. 
• Game level: Hard 

 Velcro Monster Eyeball  1 ticket for 2 eyeballs

• Rules: The players must throw the monster's eyeballs in the eyeball area on the monster. 
• Must get both eyes into the correct spot
• The winners can go box and pick up their prize of choice. 
• Game Level: Easy

Ring the Ghosts: 1 ticket for 3 rings

• Rules: Must ring a ghost to win. They get one ring. If they miss, they get a second one. If they miss again, they get a third one. They only win one prize. They just get three chances to do it. 
• Game level: Medium

 Amare made Haunted House music and showed us at a meeting. The music is outstanding, and he will try to make it longer. 

Solar Eclipse event is going to be held at Mayborn Science Theater on CTC main campus on April 9^th, 2024. We can put up a booth for our club. Cindy and club members talked about selling Pant space bounce ball toys we can sell during the event for a crowd of people coming down to the Texas area from 6 AM – 4 PM for three days. Another option is to sew hacky sack balls with space themes and sell those. We can also do a couple of free crafts - UFOs and comets. (easy to make)

August events: Cindy, Ash, Tai, and Emma A will be at NSO- New Student Orientation 17th Thursday, only for 8 – 9 AM due to a lack of time and information about how long clubs were allowed to stay. 

August Thursday 24^th: Anyone who has Pass or Military ID to get onto Fort Hood/Cavazos can help out with their Open House event from 11:30 AM – 1:30 PM at CTC Fort Hood Campus Center. Let Cindy know if you want to help

• Cindy and Brandi, Tai will be setting up at 10:30 AM big games like Connect 4. Cindy and Brandi are not allowed to give students ride there, everyone must try find ride there. 

August Thursday 31st: Cindy, Tai, and other workers of the library will be doing the “Welcome back bash” from 10 AM – 1 PM. 

• We will set up at 8 – 9:30 AM before students and family’s come into the event. 
• We will be giving up information about WG, trying to get new students to join, and playing games. 
• Anyone can come to help for an hour or 2 to set up and take down.
•  The theme is “Tropical adventure” We can dress up but STAY WITH IN CTC DRESS CODE LINES PLEASE!

 Location: Anderson building, 2^nd Floor upstairs in the ballrooms next to DJ. 

 August 30^th meeting will be held in room 211 at 4 PM for the Fall to summer semester.  Please let Tai and Cindy if you guys have questions about WG meeting notes or anything in general have a great day! 

Update on stuff

 Hi all!

A couple of Writers Guild things................

We have Emma A helping with the New Student Orientation from 8 am-9am and could use another person if possible for that event on Aug 17th.

If anyone is already on Fort Cavazos and wants to help out at their Open House, it's on Thursday, Aug 24 from 11:30-1:30 pm. You will have to find a ride as we can't bring you there. But if you are already an on-base person, then we would love the help. It will be at the CTC building which is down the parking lot from the public library. Let me know and I'll send you a map. We're getting there at 10:30 to set up big games like a humongous Connect 4. 

Also, we need lots of help for the Welcome Bash. That's on  Thurs Aug 31 from 10 am to 1 pm. If you can only spare an hour or 2 that works. Or help set up or take down. It's at the Anderson building, 2nd floor. It's a tropical theme, so come tropical. No coconuts, please. 

We need you guys to talk up the Writers Guild and make it sound fun! 

And remember I said we were having a special meeting on August 23rd? Scratch that. I forgot that we have Professor Matthew's Meet and Greet from 4-5 that day. Come join us for that event. It should be cool!  

So our next meeting is next Weds Aug 9 and then Weds Aug 30. I attached the flyer.

I'm still waiting to hear about the tee shirts. Hopefully, we can get them by Open House, but it may be the next one.

At our next meeting, we need to determine how we are going to distribute them. Like determining who has attended so many meetings recently or helped with school events. We may also want to start an attendance count for tee shirts and only give it to the people who have been actively participating in the last months or so. We can talk about it at the meeting.

See you next week!  But let me know if you can work the thingys. :-) 

Need help for Welcome Back Bash and New Student Orientation

 Hi Guys,

We have some new members! Welcome Lilica, Emma and Jada! 

Also we need some volunteers for a couple of events. 

Thurs Aug 17 from 8-9am Orientation table

Thurs Aug 31 from 10am to 1pm. 

If you can spare any time to help during the event, set up around 9am or take down after the event, we can use your help. 

Let us know either in discord or email Cindy if you can work. 

Thanks!